5.1.5.1 Deviations - blocking your calendar

A deviation can also be a blocking of your calendar (using ‘Unavailable for meetings’), as an alternative to using the standard Microsoft tracking of appointment.

Using deviation for blocking your calendar

(Can be used as an alternative to using the standard Microsoft tracking of appointment)

• Start by clicking on Resource in the menu

  Open

  

• Select the resource in question

• In the menu on the right-hand side (called Meeting type availability deviations), click the +Meeting type availability deviation button

  • If the button is not visible, click the three vertical dots ⋮ to find the button.

    Open

    

• A new fly-out menu appears

• In the new menu fill out;

  • Name: Name of the blocked time/date

  • Resource: Leave this field untouched

  • From: Time and date of which the blocking takes place from

    • Make sure the timeslot and date is not in the past

  • To: Time and date of which the blocking takes place to

    • Make sure the timeslot and date is not in the past

  • Meeting Type: Select only ‘Unavailable for meetings’

  • Store: Fill out your store.

    • Note: If you work in multiple stores this will block you in all stores.

• Finish by clicking on Save and Close in the bottom

   

  The website will now “listen” to this blocking, meaning the resource will not be available in the given timeframe in all stores.
  
  

Blocked days in the Schedule Board

If you have created a deviation with ‘Unavailable for meetings’ (meaning a blocking) in the deviation section, then this will be reflected in the Schedule Board as well.

Video demo - Blocking of meetings

See this walk-through of how to use deviations for blocking of hours (being unavailable)